Applications for Sponsor and/or Exhibition must be made in writing with the booking form.
CONTRACTS & CONFIRMATION
SPONSORS
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.
EXHIBITORS
Once a signed Booking Form is received, a confirmation of the exhibition will be e-mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
The Terms and Conditions of the Sponsor will be included in the contract as well.
PAYMENT TERMS & METHODS
- 60% upon receipt of the Sponsorship agreement and first invoice
- 40% by March 31st, 2021
All payments must be received before the start date of Congress. Should Sponsor fail to complete payments prior to the commencement of the Congress, Organizer will be entitled to cancel the reservation contemplated by this Agreement, and Sponsor will be subject to cancellation fees as determined below.
Option 1: Payment by check ($).
Please make checks payable to:
Kenes International Organizers of Conferences Ltd – xx Congress
Option 2: Payment by Bank Transfer ($).
Please make drafts payable to:
Kenes International Organizers of Conferences Ltd – xx Congress
All bank charges are the responsibility of the payer.
CANCELLATION / MODIFICATION POLICY
Cancellation/modification of Support items must be made in writing to:
Teresa Casillas Seoane
89th EAS Congress of the European Atherosclerosis Society
Kenes Group, Rue François-Versonnex 7, CH 1207 Geneva, Switzerland.
Tel: +41 22 908 0488
Email: Tseoane@kenes.com
In case of cancellation or reduction of the Sponsorship Amount by Sponsor, the Organizer shall have the right to retain, and if not already paid, Sponsor must pay to Organizer, as agreed liquidated damages, the following amounts in according to the following time schedule, and Sponsor forfeits and waives any right or claim for a refund, in connection therewith:
- 10% of the agreed package amount if the cancellation/ modification is made before November 30th, 2020, inclusive
- 50% of the agreed package amount if the cancellation/ modification is made between December 1st, 2020– March 31st, 2021 inclusive
- 100% of the agreed package amount if the cancellation/ modification is made after April, 1st 2021
VAT INFORMATION
All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice.
